Welcome to Scholar Snapp. We provide a secure, free service to help students. We are committed to protecting student privacy. This page outlines our policies and describes the methods we use to protect student privacy.
See the Glossary at the end of this policy for the definition of terms used throughout this page.
To provide our core service we do collect personal information. Personal information means any information about an individual from which that person can be identified. It does not include data from which identifying information has been removed (i.e., anonymous data).
The Scholar Snapp system may contain the following personal information about you if you’ve provided it to us or granted permission for one of our partners to send this information to us:
To set up a Scholar Snapp account, only your name and e-mail address are required; all other information is optional. Naturally, the more information you provide, the more useful Scholar Snapp can be in filling out other applications – but if you want to keep certain information completely private you can do so by choosing not to complete the fields which ask for information you do not want to provide.
In addition to the personal information above, we may collect the following information if you provide it to us:
The complete details about information we collect are defined by the Scholar Snapp Profile, which is periodically updated. Links to current specifications can be found on the Scholar Snapp website (www.scholarsnapp.org).
We may collect personal information about you via a few different methods:
WE ONLY USE AND SHARE YOUR PERSONAL DATA WITH SCHOLAR SNAPP PARTNERS TO HELP YOU APPLY FOR SCHOLARSHIPS AND COLLEGE ADMISSIONS. WE DO NOT USE YOUR PERSONAL INFORMATION FOR COMMERCIAL PURPOSES AND WE NEVER SELL YOUR DATA TO OTHERS FOR COMMERCIAL PURPOSES.
We only use your personal data to provide our core service – helping you to apply for scholarships and college admissions. You control which Scholar Snapp partners can access your data. Through our core service, your personal information may be used in the following ways:
We may use anonymous, de-identified, and aggregated information for a variety of purposes, including:
Our core service is providing your information to scholarship and college application systems to speed up the process of filling out application forms. You are alerted whenever a new scholarship application system attempts to exchange your personal information with Scholar Snapp and you must provide your login information and consent before your personal information can be exchanged.
You can deny permission to exchange your personal information with a particular partner for any reason.
As a convenience, some Scholar Snapp partners will offer to keep you logged in to Scholar Snapp (so you don’t have to provide your user name and password with every update). However, you can revoke a partner’s permission to access your information any time.
There are a few rare exceptions where your information may be shared without your consent:
We only share your data with Scholar Snapp partners that have written, signed data sharing agreements in place with Scholar Snapp, and with whom you’ve authorized us to share your data.
We require that all our Scholar Snapp partners:
Once you authorize the export of your personal information to one of our Scholar Snapp partners, that partner will have your information and will use that information in accordance with its privacy policies.
We strongly encourage you to review a partner’s policy before providing your authorization, and we will provide you with a link to each partner’s policy before you are asked to consent to sending your information to that partner. Scholar Snapp does not control the activities of its partners and is not responsible for any uses or disclosures of your personal data by a partner once you have consented to release of your information to that partner. By using the Scholar Snapp platform, you agree to waive your right to make any claims against Scholar Snapp or the Michael & Susan Dell Foundation, and any of its affiliates, for any action or inaction by a Scholar Snapp partner.
A list of current partners can be found on our website: www.scholarsnapp.org.
A big part of keeping your data private is keeping your data secure. We do that in several ways:
We keep a list of the technical details and certifications here.
The information you provide Scholar Snapp is not held forever. We delete or anonymize information as soon as it is no longer useful due to the passage of time or other reasons. The period for which we keep information varies depending on the type of information.
Your Scholar Snapp Profile. A Snapp Profile can be useful over a long period, from your early high school years through college, and beyond. We delete your Scholar Snapp Profile after four years of inactivity.
Backups of your Scholar Snapp Profile. The system maintains backups of your Snapp Profile data, including previous versions and original data we receive from Scholar Snapp partner organizations. We delete backups of your Snapp Profile after a period not to exceed one year.
Log and activity data. The Scholar Snapp system maintains activity logs for a variety of reasons, including to ensure proper function of the system and to aid in support requests. These activity logs contain information related to your use of the system, and errors related to your account. We delete log and activity data regularly, after a period not to exceed 90 days.
System backups. The Scholar Snapp system maintains backups to recover from a system failure or other disaster. These backups mirror the live system, and so contain your Scholar Snapp Profile information. We delete system backups regularly, after a period not to exceed 90 days.
Please note that our Scholar Snapp partners may have different data retention policies than we do. Once you have consented to transferring your personal data to a partner, Scholar Snapp no longer controls your personal data and your personal data will be handled by the partner in accordance with its privacy policies. Please be sure to read each partner’s privacy policy carefully before consenting to disclosure of your personal information to that partner.
Marketing information, cookies, and web tracking. If you have elected to receive marketing e-mails from us, we retain information about your preferences for a reasonable period from the date you last expressed interest in our services or used the Scholar Snapp system. We retain information derived from cookies and other tracking technologies for a reasonable period from the date such information was created. Unless required by law or other specific purpose, the period we keep marketing information does not exceed four years after a period of inactivity.
Administrative Data. We retain administrative data such as communications related to your use of the Scholar Snapp system, records of your acceptance of agreements such as the Scholar Snapp terms of service, records of your authorization to share data with specific partners, and other information of this nature. We retain administrative data until the information is no longer necessary to provide our services, and for a reasonable time thereafter as necessary to comply with our legal obligations, to resolve disputes, to enforce agreements, to support business operations, and to improve our services. Unless required by law or other specific purpose, the period we keep administrative data does not exceed four years after a period of inactivity.
We may retain indefinitely anonymized or otherwise deidentified information related to your Scholar Snapp Profile and system activity after deletion.
Under most circumstances, you have the following rights with respect to your personal information held by Scholar Snapp.
These rights can be exercised using the online features of the Scholar Snapp system. However, you may also contact us (via https://www.scholarsnapp.org/faq/#faq-form) with questions, if you require assistance, or if the system appears to have an error preventing you from taking the desired action.
Please note that our Scholar Snapp partners may have different policies regarding your rights relating to your personal information than we do. Once you have consented to transferring your personal data to a partner, Scholar Snapp no longer controls your personal data and your personal data will be handled by the partner in accordance with its privacy policies. Please be sure to read each partner’s privacy policy carefully before consenting to disclosure of your personal information to that partner.
We adhere to the principles and practices of the EU GDPR. However, Scholar Snapp is based in the United States, so if you are visiting our site from the European Union then there are important details you should know.
Information collected and hosted by Scholar Snapp is stored in the United States and may be exchanged with organizations in other jurisdictions. To the extent that our storage and sharing of your information is considered processing of information, our lawful basis for processing your information is that you have provided consent.
Many of our partners are also based in the United States, and so we do not require that all our partners comply with the EU GDPR. You will need to review and understand our partners’ privacy policies to understand any potential policy or practical limitations to your data protection rights. As noted, you have control over which partners can see your personal information, and you may choose not to permit a partner to access your personal information for any reason – including privacy concerns.
BY USING SCHOLAR SNAPP, YOU ARE AGREEING TO THE PROCESSING OF YOUR PERSONAL INFORMATION IN THE UNITED STATES, AND POSSIBLY OTHER JURISDICTIONS.
We are a signatory to the U.S. Student Data Privacy Pledge. In the language of the pledge, this means we have committed :
You can find out more about the Student Data Privacy Pledge at: https://studentprivacypledge.org/.
For general questions, tech support, or requests regarding the exercise of your data privacy rights, e-mail us via https://www.scholarsnapp.org/faq/#faq-form.
Direct any questions or concerns about Scholar Snapp privacy to:
Scholar Snapp
Attn: Data Protection Officer
P.O. Box 163867
Austin, TX 78716
U.S.A.
E-mail: Privacy@ScholarSnapp.org
If you send us a message via postal mail, please include contact information.
We try to acknowledge all requests within two business days after we receive your message and will generally have a resolution (or an estimated time to resolution) within one week.